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S5 Documentation Reorganization - Complete

Date: 2025-11-23 Status: Complete Complexity: Medium Author: Claude Code

Executive Summary

The S5 Slidefactory documentation has been successfully reorganized to align with the thin Azure client architecture. The documentation now clearly separates user-facing guides from Azure infrastructure documentation, with all core platform documentation properly referenced to the slidefactory-core repository.

Changes Implemented

1. Technical Reports Archived

Action: Moved all 90 technical reports to archive

  • From: docs/reports/technical/
  • To: docs/archive/technical-reports/
  • Files Moved: 90 technical reports (including this reorganization plan)
  • Created: docs/archive/index.md - Archive overview with key report highlights

Rationale: Technical reports are historical reference material, not user-facing documentation.

2. Core Development Documentation Removed

Action: Removed documentation that belongs in slidefactory-core repository

Removed Directories: - docs/developer-guide/ - Core development guides - docs/database/ - Database schema documentation - docs/code-reference/ - Code reference for core modules - docs/api-reference/ - API reference (belongs in core) - docs/project/ - Project roadmap/changelog (belongs in core) - docs/guides/ - Mixed core/S5 guides (replaced with S5-specific guides) - docs/getting-started/ - Generic getting started (replaced with S5-specific)

Rationale: S5 is a thin client - core platform documentation lives in slidefactory-core repository.

3. Azure Infrastructure Documentation Created

Action: Created comprehensive Azure-specific documentation

New Files: - docs/azure/index.md - Azure architecture overview - docs/azure/deployment.md - Deployment process (preview/production) - docs/azure/local-development.md - Local development with Azure preview - docs/azure/infrastructure.md - Detailed Azure resources reference - docs/azure/monitoring.md - Production monitoring guide - docs/azure/troubleshooting.md - Common Azure issues and solutions

Content Highlights: - Complete Azure Container Apps deployment workflow - Preview → production deployment model - Azure resource details (PostgreSQL, Redis, Blob Storage) - Monitoring queries and alerts - Troubleshooting common issues - Rollback procedures

4. User Guide Updated

Action: Rewrote user guide to be S5-specific

Updated Files: - docs/user-guide/index.md - S5-focused introduction, clear separation from core docs

Key Changes: - Emphasis on S5 as Azure-only deployment - Clear reference to slidefactory-core for platform documentation - Links to Azure infrastructure docs - Focus on end-user tasks (creating presentations, workflows)

5. Configuration Documentation Cleaned Up

Action: Focused configuration docs on Azure-only setup

Changes: - Removed: docs/configuration/docker.md (S5 doesn't use Docker locally) - Updated: docs/configuration/index.md - S5 Azure configuration focus - Kept: docs/configuration/environment-variables.md - Azure-specific settings - Kept: docs/configuration/azure.md - Azure Container Apps config

Rationale: S5 local development connects to Azure preview, no local Docker services.

6. Main Documentation Index Updated

Action: Rewrote main documentation index

File: docs/index.md

Changes: - Clear S5 branding and positioning as thin Azure client - Removed core platform content (now in slidefactory-core) - Added links to Azure infrastructure documentation - Simplified navigation focused on S5-specific content - Added "S5 vs Core" section explaining separation

7. README Updated

Action: Updated repository README to clarify thin client architecture

File: README.md

Changes: - Emphasized S5 as "thin Azure client" - Listed what S5 repo contains (branding, Azure config, docs only) - Clarified core functionality comes from slidefactory-core package - Added link to docs/ for complete documentation

Final Documentation Structure

docs/
├── index.md                          # S5-specific documentation index
├── user-guide/                       # User-facing documentation
│   ├── index.md                      # S5 user guide overview
│   ├── presentations.md              # Creating presentations
│   ├── n8n-integration.md            # N8N workflows
│   ├── user-management.md            # User management
│   └── whitelabel.md                 # S5 branding
├── azure/                            # Azure infrastructure (NEW)
│   ├── index.md                      # Azure architecture overview
│   ├── deployment.md                 # Deployment process
│   ├── local-development.md          # Local dev with Azure preview
│   ├── infrastructure.md             # Azure resources details
│   ├── monitoring.md                 # Production monitoring
│   ├── troubleshooting.md            # Common issues
│   └── resources/                    # S5-specific Azure resources
│       ├── gotenberg.md              # Gotenberg setup
│       └── librechat.md              # LibreChat setup
├── configuration/                    # S5 configuration
│   ├── index.md                      # Configuration overview (updated)
│   ├── environment-variables.md      # Azure-specific env vars
│   └── azure.md                      # Azure Container Apps config
├── operations/                       # S5 operations
│   ├── index.md                      # Operations overview
│   ├── monitoring.md                 # Monitoring guide
│   ├── production-checklist.md       # Production checklist
│   └── troubleshooting.md            # Troubleshooting guide
├── admin/                            # Administrative documentation
│   └── [various admin guides]        # User management, branding, etc.
└── archive/                          # Historical reference
    ├── index.md                      # Archive overview (NEW)
    ├── migration/                    # Repository separation docs
    └── technical-reports/            # All technical reports (MOVED)
        └── [90 technical reports]

Documentation Removed

Directories Completely Removed: - docs/developer-guide/ (→ slidefactory-core) - docs/database/ (→ slidefactory-core) - docs/code-reference/ (→ slidefactory-core) - docs/api-reference/ (→ slidefactory-core) - docs/project/ (→ slidefactory-core) - docs/guides/ (replaced with S5-specific) - docs/getting-started/ (replaced with S5-specific) - docs/reports/ (moved to archive/technical-reports/)

Individual Files Removed: - docs/configuration/docker.md (S5 doesn't use Docker locally)

Statistics

Before Reorganization

  • Total Documentation Files: ~170 files
  • Technical Reports: 90 files in docs/reports/technical/
  • Documentation Sections: 18 top-level directories
  • Core Development Docs: ~50 files (architecture, database, code reference, etc.)

After Reorganization

  • User-Facing Documentation: ~30 files
  • Azure Infrastructure Docs: 6 new comprehensive guides
  • Archived Reports: 90 files (moved to archive)
  • Documentation Sections: 10 top-level directories (focused)
  • Core Development Docs: 0 (all removed, referenced to core repo)

Net Change

  • Removed from active docs: ~130 files
  • Added to archive: 90 files
  • New Azure documentation: 6 files
  • Active documentation reduction: ~76% fewer files

Key Documentation Highlights

Azure Infrastructure Documentation

The new Azure documentation provides complete coverage of S5's deployment:

  1. Architecture Overview - Clear diagrams and resource listing
  2. Deployment Process - Step-by-step preview and production deployment
  3. Local Development - How to develop locally with Azure preview connection
  4. Infrastructure Details - Complete Azure resource reference
  5. Monitoring - Application Insights queries, metrics, alerts
  6. Troubleshooting - Common issues and solutions

User Guide Improvements

The user guide now clearly:

  1. Positions S5 as Azure-only deployment
  2. Separates end-user tasks from admin tasks
  3. Links to core documentation for platform features
  4. Focuses on S5-specific workflows (Azure AD, branding)

Archive Organization

Historical technical reports are now:

  1. Organized in dedicated archive directory
  2. Indexed with key report highlights
  3. Clearly marked as reference-only
  4. Still accessible but not part of active documentation

Documentation Philosophy

The reorganized documentation follows these principles:

For S5 Repository

  1. User-Focused - Documentation for people using S5
  2. Azure-Specific - Deployment, infrastructure, operations on Azure
  3. Thin Client - Minimal docs, reference core for platform details
  4. Archived History - Technical reports preserved but archived

For slidefactory-core Repository

  1. Platform Documentation - Architecture, API, development guides
  2. Core Functionality - How features work, how to develop
  3. Generic Deployment - Not tied to specific deployment (Azure, Docker, etc.)

Benefits Realized

For S5 Users

  1. Clear Documentation - Easy to find S5-specific information
  2. Azure Focus - All deployment docs are Azure-specific
  3. Less Clutter - No confusion between core and S5 docs
  4. Better Navigation - Logical structure focused on S5 needs

For Administrators

  1. Deployment Guides - Complete Azure deployment documentation
  2. Monitoring - Ready-to-use queries and alert configurations
  3. Troubleshooting - Quick reference for common issues
  4. Operations - Production checklists and procedures

For Developers

  1. Local Dev Guide - Clear instructions for Azure preview connection
  2. Core Reference - Clear pointers to core repository
  3. Architecture Clarity - Understand S5 vs core separation
  4. Historical Context - Archived reports available for reference

For Maintainers

  1. Single Source of Truth - Core docs in core repo, S5 docs in S5 repo
  2. Less Duplication - No need to sync docs between repos
  3. Clear Ownership - Easy to know where docs should go
  4. Easier Updates - Update core docs once, all clients benefit

Migration from Old Structure

Finding Old Documentation

If you're looking for...

  • Architecture docs → See slidefactory-core repository
  • API reference → See core repository or /docs (Swagger UI) when app is running
  • Database schema → See core repository
  • Development guides → See core repository
  • Docker setup → See eddy-slidefactory repository (Hetzner deployment)
  • Technical reports → See docs/archive/technical-reports/
  • Migration history → See docs/archive/migration/

Updating Bookmarks

Old Links → New Links

  • docs/reports/technical/ → docs/archive/technical-reports/
  • docs/developer-guide/ → Core repository
  • docs/database/ → Core repository
  • docs/api-reference/ → Core repository or /docs endpoint
  • docs/guides/getting-started.md → docs/user-guide/
  • docs/configuration/docker.md → Removed (see eddy-slidefactory for Docker)

Future Maintenance

Adding New Documentation

User Guides: - Add to docs/user-guide/ if S5-specific user task - Add to core repo if general platform feature

Azure Infrastructure: - Add to docs/azure/ for deployment, monitoring, operations - Keep focused on Azure-specific topics

Technical Reports: - Add directly to docs/archive/technical-reports/ - Use naming convention: YYYY-MM-DD_description.md

Configuration: - Add to docs/configuration/ only if S5/Azure-specific - Core configuration docs belong in core repo

Documentation Review Checklist

Before adding new documentation, ask:

  1. Is this S5-specific? → S5 repo
  2. Is this core functionality? → Core repo
  3. Is this Azure infrastructure? → docs/azure/
  4. Is this a technical report? → docs/archive/technical-reports/
  5. Is this for end users? → docs/user-guide/
  6. Is this for admins? → docs/admin/ or docs/operations/

Success Criteria

All success criteria met:

  • ✅ All technical reports archived to docs/archive/technical-reports/
  • ✅ Core development docs removed
  • ✅ User guide focuses on S5 usage
  • ✅ Azure infrastructure docs complete and comprehensive
  • ✅ Configuration docs focus on S5 Azure-specific settings
  • ✅ Operations docs focus on S5 Azure operations
  • ✅ README.md clearly positions S5 as thin Azure client
  • ✅ Documentation structure is simple and intuitive
  • ✅ No references to Docker Compose for local development
  • ✅ All links to core functionality point to slidefactory-core repo

Completion

Status: Complete Date Completed: 2025-11-23 Files Changed: ~200 files (moved, removed, or updated) New Documentation: 7 new comprehensive guides (Azure infrastructure + archive index) Documentation Quality: Significantly improved clarity and focus

The S5 documentation is now properly organized for a thin Azure client with clear separation from core platform documentation.